Free tools

Free tools for dental practices.

No signup. No email gate. No "sales call to access." Every tool here is hosted on this page or linked directly. Use what's useful, ignore what isn't. If they move the needle, start a free trial.

Tool 1 · Reactivation ROI calculator

Punch in your patient count + average visit value. See the 90-day recovery range. All math is industry-standard ratios — real cohort data in your actual dashboard when you run a trial.

Lapsed patients (9% of active)450
Rebooks (3–7% of lapsed)14–32
Recovered revenue (3 months)$4,050–$9,450
ROI on quarterly spend1.9×–4.5×

Ratios used: 9% lapsed-patient pool (industry average), 3–7% reactivation rate (low / high of benchmark range), 80% show-through on bookings. Attach-rate upside (comprehensive treatment when lapsed patients return) not included — that usually multiplies the number 1.3×–1.8×.

Tool 2 · Self-assessment
Reactivation readiness quiz
5 questions. Tells you whether your practice is ready to run reactivation right now, or whether there's a gap (consent tracking, PMS data quality, staff capacity for warm handoffs) to close first.
Take the 2-minute quiz →
Tool 3 · Legal reference
HIPAA reactivation checklist
Pasteable, 10-section attorney checklist: BAA provisions, PHI-in-body rules, consent tracking, audit log, breach notification clock. Use this when vetting any reactivation vendor.
Read the checklist →
Tool 4 · PMS export guide
Dentrix / Eaglesoft / Open Dental CSV guide
Step-by-step export instructions for the three most common dental PMS systems. Works with any reactivation vendor who accepts CSV.
Open the guide →
Tool 5 · Compliance reference
Flat-fee vs. per-patient pricing
Why per-rebook vendor pricing is a felony in Florida and risky in most states. Statute citations so your attorney doesn't have to look them up.
Read the statutes →
Tool 6 · Template bank
SMS + email templates per segment
The 5-segment (A1 / A2 / B1 / B2 / B3) message template framework. Use as-is, edit to match your practice voice.
Browse templates →
Tool 7 · Proof artifact
Sample Friday report
The actual report format we ship — 12 patients, KPIs, operator note, weekly trend, ops panel. What you'd receive every Friday at 4pm once live.
See the sample →
Tool 8 · Live product
Fully clickable demo dashboard
The actual product, populated with realistic demo data. No signup. No email gate. Click around as long as you want.
Open the demo →
Tool 9 · Comparison
Weave / NexHealth / RevenueWell / Solutionreach
Honest 2026 comparison: where each incumbent wins, where each loses, what to pick based on your specific buying criteria.
Open the comparison →

These tools work on their own.

If you use them and decide reactivation deserves a product rather than a spreadsheet — start the free trial. 14 days, no card.